- Administration
- Singapore - Singapore
Planning & Organizing Senior Executive (P&O)
Our client is an international Healthcare Group that owns a chain of medical aesthetics and wellness centers in Singapore, and overseas Markets in China and Malaysia, which provide one-stop medically-proven beauty solutions for the face and body.
For our client, Talent Fishers is looking for a Planning & Organizing Senior Executive (P&O)
Job Location: Singapore
Reporting to: CEO
MISSION
She is responsible for providing high-level administrative and executive support to the CEO, by developing and executing marketing strategies to drive brand awareness, customer engagement, and business growth.
She plays a crucial role in ensuring the smooth and efficient operation of the CEO's office, allowing the CEO to focus on strategic priorities and key business initiatives.
Territories: Singapore, China Mainland, and Malaysia
JOB RESPONSIBILITIES
- Handle a wide range of administrative tasks, such as managing correspondence, filing, and document organization.
- Liaise with internal departments and external stakeholders on behalf of the CEO to address inquiries and resolve issues.
- Conduct research, gather information, and prepare detailed reports, presentations, and briefing materials as requested by the CEO.
- Assist the CEO in the preparation of budgets, financial reports, and other critical business documents.
- Coordinate and facilitate communication between the CEO and the regional management teams in China and Malaysia, ensuring the timely flow of information and action items.
- Proactively identify opportunities to improve processes, increase efficiency, and enhance the CEO's productivity.
- Maintain a high level of discretion, confidentiality, and professionalism when handling sensitive information.
- Provide backup support to other administrative staff as needed to ensure the smooth operation of the organization.
SKILLS & BACKGROUND
- 3-4 years of experience as an executive assistant or in a similar high-level administrative role, preferably in the medical, healthcare, or professional services industry.
- Demonstrated ability to manage multiple priorities, meet deadlines, and work efficiently in a fast-paced, dynamic environment.
- Excellent organizational, time management, and multitasking skills with a keen attention to detail.
- Strong written and verbal communication skills, with the ability to interact effectively with individuals at all levels of the organization.
- Savvy with digital and IT tools. Prior experience with Google Workspace, Google Doc / Gsheet, 365 MS Word, excel, and GenAi will be an advantage.
- Proficient in using flowcharting, tables, charting, and PowerPoint to present ideas to assist directors and communicate analysis and recommendations for decision
- Outline presentation & guide assistant to create ppt. obj is to ensure effective communication
- Strong presentation skills both to the directors and to frontline staff during weekly meetings.
- Proven ability to exercise sound judgment, discretion, and diplomacy when handling sensitive information and situations.
- Proven ability to create results through conducting weekly meetings and initiating ad-hoc meetings.
- Familiarity with the medical aesthetics and wellness industry, or the healthcare sector, is highly desirable.
- Fluency in English and Mandarin is required
- Willingness to work flexible hours and travel within the region as needed.
MANAGEMENT
- You report hierarchically to Group Management
- Functional Report with the CEO
COMPETENCES
- Knowledge of English read, written, spoken
- Knowledge of the socio-cultural and economic environment of Southeast Asian geographic areas
- Passion and knowledge of medical aesthetics and wellness techniques and products
- Control the animation of commercial networks (a challenge on objectives, management of action plans, etc.)
- Knowing how to represent and transmit the image and values ??of the brand to customers
- Strong strategic thinking abilities and the capacity to translate insights into actionable marketing strategies.
- Embody the company values: be loyal, trust, humble, creative, and passionate
- Excellent communication, presentation, and interpersonal skills.
- Ability to work independently and collaboratively in a fast-paced, dynamic environment.
SOFT SKILLS
- Interpersonal skills
- Autonomy
- Anticipation capacity
- Trust and loyal
- Decision-making ability
- Training capacity
- Analytical and synthetical mind
- Rigor, order, method
- Tenacity
- Strong leadership and team player
- Rational, very hands-on
- Detail-oriented, with logical and highly strategic thinking
INFORMATION & APPLICATION
If you are interested in and qualified for this position, apply online on www.talent-fishers.com, candidates/jobs page, and post your resume on the “Planning & Organizing Sr. Executive (P&O)” job offer.
Or please feel free to get in touch via sarah.zhang@talent-fishers.com
Suitable candidates will be contacted within one month of application.